Technical contribution series 2026 · Month 10. Subsequently added on 13 November 2026; legal status: 13 November 2026. The archive date serves the monthly classification.
On an unannounced official visit, employees need a short, achievable action plan. Clear contacts, factual documentation and the respect of the respective rights are crucial.
A practical first contact
Reception and representation must know who they communicate with. Identity, legal basis and scope of the measure are documented. Measures must not be hindered and documents destroyed, but legal review and adequate monitoring remain important.
Integrate IT and documentation
Data stocks, system accesses and competent experts are recorded in advance. During a measure, it is clearly documented which information is required and secured. Protected documents and the specific scope are treated under legal supervision.
Do not forget to follow-up
After the action, lists, deadlines and open requirements will be evaluated. The further clarification of the facts will be coordinated with the procedure. An exercise can show beforehand whether emergency contacts are achievable and the roles are actually understood.
Four practical examples
Fictitious examples of illustration; the concrete assessment requires examination of the individual case.
Investigator at the reception
Reception and management activate emergency contact. Identity, legal basis and scope are documented; the measure is not hindered.
Searching server data
The IT should provide extensive data. Extent of search, securing, logging and possible protected stocks are treated under legal supervision.
Spontaneous employee survey
Employees are addressed to processes. Their respective procedural role and instructions are clarified; improvised assumptions do not replace certain facts.
Documents after the measure
The company receives a security register. Content and completeness are examined, deadlines are recorded and necessary steps are coordinated with the further clarification of the facts.
Deepening and legal basis
Searches and regulatory authorities · Official legal basis
Would you like to have a specific process checked? Send request. Scope and remuneration are agreed prior to commissioning.