The fire department should eliminate the source of a danger – quickly, reliably, with suitable means. More elementary part of fire protection is that people alert the fire brigade when they recognize a fire.
Compliance violations are like a fire stove, a compliance whistleblower system works like hotline 112 and the compliance officers are practically the fire brigade.
The sooner the fire brigade arrives, the less damage it will cause. We know we have to call 112 when it burns. The fire brigade enjoys our trust, has the best equipment and experience in risky situations.
Even if the compliance material is more complex than a fire case, the comparison illustrates the importance of a Compliance whistleblowing system with whistleblowing hotline.
Compliance organisation
Companies lose part of their turnover annually due to asset offences. This is a Compliance risk. One Compliance organisation with its risk management should minimize damage. Successful risk management requires an early warning system to identify and combat harmful infringements. A whistleblower system is the basis.
Notes from employees have proven to be the best way to expose compliance violations.
Whistleblower
A whistleblower system enables offences such as criminal offences, infringements or breaches of duty to be reported. An employee reporting an offense becomes a whistleblower.
In general, a whistleblower is a whistleblower, revealer or discoverer. This person brings important information to the public from a secret or protected context.
In a company, however, it is important that infringements do not come to the public, but rather take them to a dedicated place. This can be an internal department or an external body. Important, is that the body is suitable for the task to avert damage.
Possible indications of infringements should not be made public, but should be sent to designated bodies. Indications to the wrong places can cause reputational damage. Rechtsanwalt Dipl.-Ing. Michael Horak, LL.M.
Dealing with clues
The aim is to use the information from the whistleblowers' clues to solve the problem within the company. Not only the identity of the whistleblower must remain confidential, but also the content of the message.
It makes sense to Lawyer (Germany) to entrust with the tasks, since its Occupational profile and he has the necessary experience.
Purpose of the Whistleblowing systems
A whistleblowing system allows control and monitoring within a company to protect against plance violations. The range of violations ranges from infidelity and blackmail to price agreements as well as the formation of cartels or corruption to discrimination.
Reporting bodies can be very effective depending on how they are designed. With a Whistleblowing hotline it is possible to detect a crucial part of compliance cases that cause loss of revenue due to asset offences.
Right Compliance management systems can not only reduce financial damage, but also avert reputational damage.
Employee messages are considered a miracle weapon to detect compliance violations. However, this requires appropriate reporting points where employees "can beat alerts".
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